ABLETM
Advanced Bindery Library
Exchange
Reference
Guide
Volume 4
Title Composition
Version 6.6.2
ABLEä Ventures, LLC
Copyright by ABLEä Ventures, LLC
This reference guide is copyrighted and all rights are
reserved. This document may not, in
whole or in part, be copied, photocopied, reproduced translated, reduced to any
electronic medium or machine readable form without prior consent, in writing,
from the ABLEä
Ventures, LLC.
The information in this document is subject to change without notice. The ABLEä Ventures, LLC assumes no responsibility for errors that may appear in this document.
For more information visit the ABLEä web site: http://www.programmingconcepts.com/able/
Or contact,
ABLEä Ventures, LLC
c/o Paul Parisi
ACME Bookbinding
(800) 242-1821
For technical support contact:
Programming
Concepts, Inc.
web site: http://www.programmingconcepts.com/able/
e-mail: able_support@programmingconcepts.com
telephone: 631-563-3800 x230
fax: 631-563-3898
ABLEä
Ventures, LLC
Acme Bookbinding
Information Conservation, Inc.
Kater-Crafts Bookbinders
Lehmann Bookbinding
Mekatronics Inc.
National Library
Binding of
Ocker & Trapp Library Bindery Inc.
Programming Concepts, Inc.
ABLEä
is a trademark of Mekatronics, Inc. / Bendror International Inc. 1987-2001
1.1 Summary of Title Record Services
1.2 Summary of Format Services
1.4 Summary of Job Services (ABLE™ Bindery)
1.6 Class Field Processing Description
1.6.2 No Touch Class (ABLE Bindery)
2.1.6
Title library barcode key
2.3 Item and Piece Record Retrieval
3.2 Level Entry and Validation
3.3 Fonts and Font Character Validation
3.4 Subscript, Superscript and Font Substitution
3.9 Spine Boundary Limit Checking
3.10 Automatic Text Fitting Rules
3.11 Title Text Composing Services
3.11.2 Keyboard Editing Services
4. Main Screen and Title Services
5.2 Lot and Job Status (Bindery Only) Screens
6. Miscellaneous Title Composition Services
6.4 Persistent User Parameters
Appendix A -
Universal Binding Slip (UBS)
Release Notes
V6.0 Preliminary release for review.
V6.01 Changes for ABLEä release 6.01.
V6.02 Changes for ABLEä release 6.02.
V6.4 Changed copyright.
V6.6.1 Removed section pertaining to single character words making up text key.
V6.6.2 Added section for single character words making up text key
The ABLEä Reference Guide is comprised of multiple volumes. The collection of volumes describes the functional and operational characteristics of ABLEä. The volumes are:
|
Volume |
Reference Guide |
File Name |
|
1 |
r6-intro.htm |
|
|
2 |
Library User |
r6-library-user.htm |
|
3 |
r6-user.htm |
|
|
4 |
r6-title.htm |
|
|
5 |
R6-style.htm |
|
|
6 |
r6-report.htm |
|
|
7 |
r6-control.doc |
|
|
9 |
r6-maint.htm |
|
|
10 |
r6-transfer.htm |
|
|
12 |
R6-emboss.htm |
|
|
13 |
r6-help.htm |
|
|
15 |
r6-bill.htm |
|
|
16 |
r6-pm.htm |
|
|
19 |
R6-s3.htm |
|
|
20 |
r6-linstall.htm |
|
|
21 |
r6-binstall.htm |
|
|
22 |
r6-ezcut.htm |
|
|
23 |
r6-ftp.htm |
|
|
24 |
r6-alink.htm |
|
|
25 |
r6-zlink.htm |
|
|
27 |
r6-file-import.htm |
The Title Composition screen provides a wide variety of Title, Item and Piece services. Its primary service is the process of identifying Titles within ABLEä and specifying the layout of the embossed text. Stored Titles are used for periodicals, although any Title can be stored in the ABLEä Library Title database.
ABLEä Library transient
Titles, called Items are used on a
one-time basis during
The Title Composition program for ABLETM Bindery is similar to the program for ABLETM Library. The screen layout differences are: a Job Status area is displayed, Job and Piece information is displayed, and additional alternative menu selections are available. (Note that the Job Piece, Scan and Lot Item identifiers point to the same physical Lot Detail record.)
The Title Composition functions are utilized from the Title Composition screen. The basic services provided by this screen are:
Title File Services
- add, change, and delete Titles
- view Title information
- view binding history data
- view Cover Image
- change a volume format and variable data
- open, close and update
- add Titles to a
- add, update and delete Lot Items
- print a UBS for an Item
- re-print a UBS for an Item
- align UBS form
Catalog Retrieval Services (Optional for ABLETMLibrary & Bindery)
- retrieve catalog information to create Titles or Items/Pieces
Job Services (ABLETMBindery)
- open, close, update Job
The basic Title functions are:
Select a Title For a
The Add
Item function causes the Title record to be scheduled for binding and a
UBS to be printed (if printing is selected). The Item is added to the currently
open
ABLETM Bindery: The Add Item/Piece function causes the Title record to be placed into the current Job.
Add a New Title
The Add Title function is used to add a new Title record to the Title file. The operator is prompted to verify that the operation is desired. If so, the record is added to the Title file. Upon saving the Title, the font, font characters, spacing, placement and variable syntax are verified. If an error is detected, the Title must be corrected.
New Titles can be created from:
Initial Data Entry
Format
Another Title or
Item
Catalog/Circulation
System or AVIAC Record
When created from initial entry, the operator bypasses the Key field and enters the fields required to define the volume. A Format may be selected to assist in the entry of the data (see below for an explanation of formats.)
A Title is created from another Title or Item record in either the same Account or for a different Account. The Title or Item Record to use as a template is retrieved, edited, then Add Title is selected. For placing the new Title into another Account, the Account is changed before Add Title is selected.
A Title (or
Item) Record is created from the Libraries catalog system by Window:
Z-Link (Alt-Z) to retrieve
the record. A Format is usually first
selected so the data can be selected and displayed in the appropriate Title
record fields. Similarly, a record can be imported from an AVIAC standard file
by Window: A-Link (Alt-Shift-Z).
Update a Title
The Update Title function is used to modify an existing Title record. The desired Title is retrieved, and the operator changes whatever fields need to be changed. Selecting the Update Title function causes the Title to be updated and saved in the Title file. (Upon saving the Title, the font, font characters, spacing, placement and variable syntax are verified. If an error is detected, the Title must be corrected.
Delete a Title
The Remove Title function is used to remove records from the Title file. The Title to be deleted is brought up to the screen, and the Remove Title key is pressed. The operator is then prompted to verify that the operation is desired. If so, the record is deleted from the Title file.
Synchronizing the Library and Bindery
Title Database
Whenever a Title record is successfully deleted, the identifying Account ID and Title ID are placed into the Deleted Title file. This information is transferred between the Library and Bindery to automatically provide the synchronization of their databases; i.e., the Title records deleted at the Library will automatically be deleted at the Bindery and vice versa. Refer to the Bindery Transfer Reference Guide for more information.
Future Release: Updated and New Titles will be synchronized between the Library and the Bindery.
Often, periodical Titles are formatted according to certain rules. These rules include placement, levels, print colors (foils), and cloth cover material colors, type sizes and styles. To ease the burden of repetitive entry, the ABLETM system has a feature called "formats". A Format is a template for a Title, and contains the data that is common for a type of publication.
The Formats can be created, edited, deleted and used to create Title and Item/Piece records.
A default master Format can be defined. The default Format is the Format with the ID, "DEF". The default Format is used as a template to create additional formats. It contains data that is common to all formats.
The default Format is created, edited, and deleted the same as any other Format. Note, however, that the default Format cannot be used to create Title and Item/Piece records, as are normal formats.
Create a Format Record
The Retrieval Key field is set to retrieve by Format ID. The new Format ID and the appropriate fields for the Format are filled in. The Add Format function is then used to create a Format record.
Whenever a new Format ID is entered into the Retrieval field, the fields defined in the default Format (DEF) are automatically filled in. These values may be changed before the new Format is saved.
Update a Format Record
A Format record is retrieved by selecting the Format ID key and entering the Format ID to be edited. The fields are changed as required and the Update Format function is selected to update the record.
NOTE: Changing the default Format (DEF) does NOT cause corresponding changes in the format created based on the default Format.
Delete a Format Record
A Format record is retrieved as for an update. The Remove Format function is selected to delete the record. The operator is prompted to verify that the operation is desired.
Using a Format Record
When a Format is to be used to create a Title or Item record, the Format is retrieved by entering the Format ID in the Format screen field. (NOTE: the Format Field should not be confused with the Format ID Retrieval Key.) The fields on the screen can now be edited.
The information
may be placed into the open
Lots can be created (added) and updated by adding
Items. Lots are purged using the Purge
service in Window: File Maintenance: Purge. The service to be performed on the Items in a
Lot Record are (a) add a Lot Item record to the
Since Items are saved into
Add a Lot Item Record to a
The Add
Item function is used to add a title record to the
A Lot Item is created by:
Initial data entry
Using a Title or Item record as a template
Using a Format
Retrieving a Catalog System or AVIAC record
Explanations of these services are provided in the Summary of Title Record Services section.
Update a
The Update
Item function is used to modify existing Lot Item records. The desired
Item is called up to the screen, and the operator changes whatever fields need
to be changed. Selecting the Update
Item function causes the update to be saved in the
Delete a
The Remove
Item function is used to remove Lot Item records from the
Jobs can be created (added) and updated with Piece records. They are purged using the Purge program in the File Maintenance program.
The service to be performed on the pieces in a Job Record are to (1) add a Job Piece record to the Job, (2) update a Job Piece record, (3) delete a Job Piece record from the Job. These services are similar to the Lot Services.
Add a Piece to a Job
The Add Item/Piece function is used to add a new Piece to a Job file. (Upon adding a new Piece, the font, font characters, spacing, placement and variable syntax are verified. If an error is detected, the Piece must be corrected prior to being added to the file.
When Lots are restored using the Library Bindery Transfer program, the Lot Items are placed into the HOLD Job. The HOLD Job is a special Job containing Lot Items that have not been assigned to Jobs.
Items in the HOLD
Job are placed into an actual Job by first specifying the Lot ID to be used (on
the
Update a Piece
The Update Item/Piece function is used to modify an existing Piece. The desired Piece is retrieved using the Job/Piece key and the operator changes whatever fields need to be changed. The Update Item/Piece function causes the update Piece to be saved in the Job file. (Upon saving the Piece, the font, font characters, spacing, placement and variable syntax are verified. If an error is detected, the Piece must be corrected.)
Delete a Piece
The Remove Item/Piece function is used to remove Piece from a Job file. The Piece to be deleted is retrieved and the Remove Item/Piece function is selected. The operator is then prompted to verify that the operation is desired. If so, the record is deleted from the Job file.
The Title screen fields are summarized in this section.
(Note: that "Job" and "Piece" only apply to ABLETM Bindery.)
Key The retrieval keys are:
Title record Text, Title ID, Call, ISSN/ISBN, Private,
and Library barcode.
Job
record* Piece, Text, Call
Format
record Format
* (ABLETM
Bindery)
¬ ® Next
and Previous record buttons.
Format The form to be used as a template for creating new Titles/Items/Pieces. NOTE: the Format ID of DEF cannot be used since it is reserved for the master default Format – see below for an explanation.
Account The library account currently selected. If an Account is not selected then an error message is displayed indicating the Account ID must be selected.
Binder The binder currently selected.
Lot ID The
Item The currently active Item within
the
Vol Stat The current status of the volume:
(blank) created at library
proc processed by the bindery
hold not processed by the bindery
Job ID (ABLETM Bindery) The Job ID currently active (selected).
Piece (ABLETM Bindery) The currently active Piece within the Job.
Title ID The ABLE system assigned ID (Note: ABLE Bindery assigns numbers starting at 500,000 to avoid the same ID's at both the library and bindery.)
Call ID The Call Number Key of the volume. This is the retrieval key for searching by Call Number. It is derived from the Call Number entered in the Title Text area using the Call variable prompt. Refer to the Call Number section.
Priv ID The Private ID is a unique ID from another system (e.g. Catalog / Circulation System) or any other use the Library requires. The valid characters are any printable characters.
Library barcode The Library barcode is a unique ID from another system, set by
the ILS system. The valid barcode is composed of numeric plus with/without dash
characters.
ISSN The ISSN/ISBN standard serial or book number. The valid characters are any printable characters.
Dept The Department within the library for this volume (e.g. Math, Humanity). The Department may be restricted, on an account basis, to a confined set of Departments defined through File Maintenance. The field may be left blank. The valid values are selected from a pull down list if Departments are used.
Coll The Collection to which the volume belongs (e.g. permanent, rare books), to be entered manually.
Category The type of volume (e.g. serial, monograph). The valid values are selected from a pull down list. Examples include.
01 serial
02 monograph
03 pamphlet
04 newspaper
05 rush
06 patent
07 music
Bind Freq The expected period that the volume is sent for binding (e.g. weekly, monthly, etc.). It is used it is used in the Title Slip report to determine the number of binding slips to print. If the first characters are numbers then the number is used as the count of slips to print. E.g. 4 = 4 slips.
The valid values are selected from a pull down list. Specific values (upper or lower case) have designated printing counts.
|
Value |
Count |
Description |
|
Weekly |
52 |
Weekly |
|
Bi-Weekly |
26 |
Bi-weekly |
|
Monthly |
12 |
Monthly |
|
Bi-Monthly |
6 |
Bi-monthly |
|
Quarterly |
4 |
Quarterly |
|
Yearly |
1 |
Yearly |
|
1 – 999 |
1-999 |
Numerical Value |
|
|
1 |
No value in field (blank) |
Pub Freq The expected publication frequency. The valid values are selected from a pull down list. The values are,
|
Value |
Count |
Description |
|
Weekly |
52 |
Weekly |
|
Bi-Weekly |
26 |
Bi-weekly |
|
Monthly |
12 |
Monthly |
|
Bi-Monthly |
6 |
Bi-monthly |
|
Quarterly |
4 |
Quarterly |
|
Yearly |
1 |
Yearly |
|
1 – 999 |
1-999 |
Numerical Value |
|
|
1 |
No value in field (blank) |
Class the type of binding (e.g. custom, standard, etc.). The valid values are selected from a pull down list. Refer to the Class Field Rules section for a detailed description of this field. Examples include:
01 Standard
02 Economy
03 Paperback
Rules The automatic text fitting rules to apply to the Title Text panels. The rules are,
|
Rule |
Abbreviation |
Description |
|
Condense |
c |
Condense |
|
Vertical |
v |
Vertical |
|
Title Area Vertical |
a |
Title area vertical rule |
|
Title Panel Vertical |
p |
Title variable panel
vertical rule |
|
Front |
f |
Front-call |
|
Switch |
s |
Switch-call |
|
Title Area |
t |
Front-Title area |
|
Unique
Title Panel Variable |
u |
Front-Title variable |
|
Imprint |
i |
Front-Imprint. |
|
Call Panel Vertical |
l |
Call variable panel
vertical rule |
|
Imprint Panel Vertical |
m |
Imprint variable panel
vertical rule |
|
Substitute Pitch |
b |
Substitute pitch to bunch
lines closer together |
The rules may be defined in different places so they may be applied on a larger scale than just the Item/Piece record. There is a hierarchy of rules where the first level takes precedence over the higher levels.
|
Applied |
Description |
|
first |
Automatic rules in the item / piece |
|
second |
Automatic rules assigned to the Class value |
|
third |
Automatic rules in the Account Record |
The current automatic rules are displayed in this field using the above abbreviations, but when editing this field, the user is presented with a Rules dialog box. Here, they can manipulate the inclusion, exclusion, and order of specific automatic rules by their full name.
Copies Defines the number of copies (up to 999) for an Item/Piece. The default is 1. A blank is assumed to be 1. (Note: The field was labeled “Set Of” in v5.1.)
Spine The spine width (note that units requiring an integral and fractional part may be entered using a decimal notation; e.g., 8 and 4/8 in. may be entered as 8.4).
Height The spine height (note that units requiring an integral and fractional part may be entered using a decimal notation; e.g., 8 and 4/8 in. may be entered as 8.4).
Width The volume's width (note that units requiring an integral and fractional part may be entered using a decimal notation; e.g., 8 and 4/8 in. may be entered as 8.4).
Leaf The volume's leaf attachment method. The valid values are selected from a pull down list.
Extras The Extras/Specials for the volume. These values are the same ones entered on Collation screen and are placed on the Title Composition screen for easy reference.
Instructions The Instructions button opens a window for entering the following types of instructions:
Temporary Instructions for the current binding
Library Instructions from the Library to the Bindery
Bindery Instructions for Bindery use
Within the Instructions
window, the Apply button applies any
changes made immediately, the Close
button applies any changes made and closes the window, the Cancel button closes the window without applying any changes, and
the Help button invokes the online
help facility.
Also note that right mouse button menu items Cut, Copy, and Paste are availble in the Instructions window's text areas.
Fnt The Font for Title lines. The font code is verified by checking the account record definitions.
Spc The Spacing (pitch) between lines. The pitch code is verified by checking the account record definitions of valid pitch values.
Plc The Placement position of the line of embossable text (e.g. spine- centered, vertical). The placement code is first verified (e.g. C, V, F, etc.). It also must correspond to the font specified. See the Title Text Entry section for a detailed description.
Level The Level for each line on the volume--see the Title Text Entry section for a complete definition and for validation rules.
Cover The material to be used to cover the volume. The valid values are selected from a pull down list.
Print The foil color to use when embossing. The valid values are selected from a pull down list. The foil (print) colors are defined in File Maintenance by the binder.
The Class code is used to specify the type of binding. The valid classes are defined in File Maintenance. Each class is assigned a default:
·
Leaf
Attachment
·
Text
fitting rules (Rules)
·
Cover
Color
·
Print
(foil) Color
·
Trim
(top, bottom and front)
·
Extras/Specials
for the binding
When a Class is indicated for a Title or Item/Piece, the following rules apply:
Entering a Class Code
1. If the Class definition does not specify a Leaf Attachment, Rules, Cover Color, or Print Color (foil), the values in the Title or Item/Piece record for these fields are used.
2. If a Leaf Attachment, Rules, Print Color, Trim or Extras/Specials fields is specified in the Class record, the Class definition values for these fields are used, regardless if information previously existed for these fields in the Title or Item/Piece record.
3. If a Cover Color is specified in the Title or Item/Piece, the Cover Color in the Class will NOT override the existing Cover Color in the Title or Item/Piece.
Updating Class Related Fields in
Item/Pieces
1. When updating Class related fields (Leaf Attachment, Rules, Cover Color, or Print Color) in an Item/Piece record, the values for the fields entered by the operator are used.
Updating Class Related Fields in Titles
When updating Class related fields (Leaf Attachment, Rules, Cover Color, or Print Color) in a Title record:
1. If the Class does not specify a value for the related field being updated, then the operator's input values are saved.
2. If the Class definition specifies a value for the field being updated, the operator's input are ignored.
3. EXCEPTION: The Cover Color defined in the Class will NOT override the Cover Color entered by the operator.
4. EXCEPTION: The values for the Trim and Extra/Specials fields are always assigned from the Class definition.
Updating a Class Definition Record
When updating the Class definition record:
1. Updates to Class related fields in the Class definition do not effect existing Item/Piece records specifying that class.
2. Updates to Class related fields in the Class definition are reflected in the Title record and follow the rules indicated for adding a Class to a Title.
Not all pieces in a Job need to be Measured, Text Fit or Released. For instance, if a volume only needs to have a page added, there is no need to Measure or Text Tit it. However, ABLETM must keep track of the volume for billing purposes.
A "No Touch" class is used to specify this special volume. Pieces with this class are neither Measured nor Text Fit. They are skipped during the Release and Embossing processes. However, they are included in the Lot Billing Statistics.
Record retrieval is the means of
calling back an existing Title, Format or Lot-Item record to the screen. For ABLETM Bindery there is also a Job-Piece retrieval for
Pieces in a Job. The records retrieved
can then be edited (updated), used as a basis for adding a new record, removed
(deleted), or selected for a
Selection may be made based on any of the following "keys". The key type is used to retrieve the record from the appropriate file. The selections are:
|
Retrieval Record |
Keys |
|
Title |
Title ID |
|
|
Text |
|
|
Call Number |
|
|
Private ID |
|
|
ISSN/ISBN |
|
|
Library barcode |
|
|
|
|
Format |
Format ID |
|
|
|
|
Item |
Item Number |
|
|
Text |
|
|
Call Number |
|
|
Library barcode |
|
|
|
|
Pieces (ABLETM Bindery) |
Piece Number |
|
|
Text |
|
|
Call Number |
The Retrieval Key is selected by viewing the list box for the Key field.. The operator then selects one of the retrieval keys.
Note: If an Account has not been previously selected, then an error message is displayed indicating the Account ID must be selected.
The requested record is displayed for the Account specified. If there is not an exact match for the identification entered, then the record Search rules are applied. See the Search section below.
Subsequent records are retrieved by one of the following actions:
|
Action Button |
Description |
|
® or F4 |
retrieve the next sequential record |
|
¬ or Ctrl-F4 |
retrieve the previous record for the key. |
|
CLEAR or F3 |
the screen fields are cleared (except for the
Account, Binder, and |
The Text key selection allows retrieval of Titles, Items and Pieces records. The key uses text of the Title to form the Text key.
(a) The general rules for the forming the key is,
first two letters of the first four words of the Title
The key is at least 1 and not more than 8 characters.
(b) The letters selected are restricted to alphanumeric (A to Z, 0 to 9, a to z). All others are ignored.
(c) Titles with less than four valid text key words will have a text key less than 8 characters.
(d) Any Title word in the exclusion list is ignored. (The exclusion list is defined using the File Maintenance program.). For each ignored word, the next word is tried.
(e) Words are ended by any line break or space characters, either implied or specific.
(f) Hard hyphens and soft hyphens are ignored.
(g) Single character words are used in generating the text key when the Global System Parameters setting “Single Letter Text Key” is selected.
Examples of Text keys follow. For the examples, the word "of" is in the exclusion list and '=' is the soft hyphen.
|
TITLE |
TEXT KEY |
RULES |
|
Abnormal Psychology of |
ABPSAM |
(a,c) |
|
Abnormal Psychology |
ABPS |
(a,c) |
|
Life of a Poet |
LIPO |
(c,d,e) |
|
N. A. Indians |
IN |
(c,b,d) |
|
N-A Industries |
NAIN |
(c,g) |
|
N- A Industries |
IN |
(c,d,f,g) |
|
N - A Industries |
IN |
(c,d,g) |
|
N-|A Industries |
IN |
(c,f,g) |
|
Abnormal Psych-|ology |
ABPSOL |
(a,c,f) |
|
Abnormal Psych= (level 25) ology (level 24) |
ABPSOL |
(c,f) |
|
ABC|BOOK = BINDING |
ABBOBI |
(c,f.g) |
|
ABC|BOOK=BINDING |
ABBO |
(c,f) |
|
ABC|BOOK=|BINDING |
ABBOBI |
(c,f) |
|
ABC|BOOK - BINDING |
ABBOBI |
(c,f,g) |
|
ABC|BOOK-BINDING |
ABBO |
(c,f) |
|
ABC|BOOK-|BINDING |
ABBOBI |
(c,f) |
The "exclusion" list is modifiable. The File Maintenance program is used to add and modify words in the list. Words on this list (e.g.: "the") are ignored when forming the key.
The Call key selection allows retrieval of Titles based on the first 15 characters of the call number. The Call Number is embedded in the Title text and is located by the program via the "CALL" variable name.
The Call Number is constructed using the data characters after the Call variable, eliminating the CALL exclusion words. The valid characters for the Call Number are alphanumeric, '.', and special characters that can be printed.
The Call Number Key is constructed using the characters of the Call Number and applying the Call Number Key creation rules. (See the System Parameters section in the Utilities volume.) The special character Call Number Key creation rules are:
|
System Defined Character |
Call Key Character |
|
Space |
Omitted |
|
Required Space |
Omitted |
|
Wide Space |
Omitted |
|
Line Break (Horizontal and Vertical) |
Omitted |
|
\ |
Omitted |
|
Soft Hyphen |
Hard Hyphen (see Hyphens section) |
Note: there are no spaces in the call key.
Comments are excluded from the call key.
The Call Number is determined using excluded words for Call Numbers. The rules are similar to excluded Text key words. The Call exclusions are defined using the File Maintenance program.
Whenever a Call Number Key needs to be created, the excluded data base record words are used to match the "words" of the Call Number. If there is a match, the word will not be part of the Call Number Key.
Notes: (1) the excluded word will be used for billing.
(2) words are excluded, not text characters. “Words” are text characters separated by spaces at both ends.
Examples of Call Numbers and the associated Call Number Keys follow.
Note: Bold words indicate a variable name. The word "PER" is a Call Number Key exclusion word for these examples.
|
Call Number |
Call Number Key |
|
CALL R\Z7164.C156 |
RZ7164.C156 |
|
CALL W12\321\monthDEC |
W12321 |
|
Call R\+\A123.W21 |
R+A123.W21 |
|
CALL R\Z7 PER C156 |
RZ7C156 |
Note: The month variable is not included in the Call Number Key.
The rules to recognize the end of a Call Number are:
The end of Title text – there are no more title lines
The next variable label is a recognized label (Title, imprint, and call)
Note: Font, level, pitch and spacing changes will not end a Call Number.
The Call Number variable name is defined as a variable name of either "c", "call, "$c", "$call", <no panel break character>c, <no panel break character>call. Examples follow (note the examples assume the <no panel break character> to be " "),
CALL, C,
$c, Call, $call,
c
Variable names are defined in the Title Text Area by selecting Variable entry displayed using the right mouse button while the cursor is on the spot where the variable prompt should be placed.
If an incomplete Call Number Key is specified, ABLETM automatically displays all records matching the entered Call Number characters. This technique can be used to search the database when the complete Call Number is not known.
The Private ID key is a general-purpose record key for use by the library for special requirements. For example, the Private ID field allows the library to specify a key that may be used by their Catalog system. The valid characters for the Private ID are alphanumeric and special characters that can be printed.
The ISSN/ISBN key allows the retrieval of Titles by the standard serial or book number. This key field may also be used to contain Private ID values if so desired by the library. The valid characters for the ISSN/ISBN are alphanumeric and special characters that can be printed.
The Title ID key allows retrieval of Titles by the identifier assigned by the ABLE Library system. This identifier is unique throughout all Titles for a library account. Note: if you notice a Title ID that is very high (500,000+), the title was created by the Bindery. The range above 500,000 is reserved for bindery use since this avoids duplicate Title records.
The title library barcode key
allows retrieval of Titles by the barcode assigned by the ILS system. This feature is available only for ABLETM 6.4 or
higher.
The Format ID key allows retrieval of Format records for editing, creating and deleting of the formats. Formats are templates for assisting in Title data entry. The Format ID key is comprised of alphanumeric characters and any printable characters.
When creating a new Title record, first enter the Format ID in the Format field of the Title Composition screen. This will cause the retrieval of the corresponding Format record. The remaining Title fields can then be entered.
There is a master default Format defined, called DEF. The default Format is used as a template for creating other Formats. It contains the data that is common to all formats.
The Item Number keys allows Items in a Lot Item file to retrieved by different keys.
The Piece retrieval keys are for ABLETM Bindery. These keys allow records to be retrieved by Job ID and Piece ID/
Note: For ABLETM Bindery refer to the Job Services section for an explanation of retrieving Lot Items from the HOLD Job.
The Item and Piece retrieval keys provide different methods of retrieving the same physical Lot Item record. The physical record has two methods of identification: Lot-Item and Job-Piece. The Item/Piece retrieval keys and their context are summarized as follows:
The Item Text key allows an Item to be retrieved using the Text key (see the Title Retrieval section for Text Key.
The Item Call key allows Items to be retrieved using the Call ID Key. Refer to the Title Retrieval section for Call ID.
The Piece Text key allows Pieces to be retrieved using the Text key (see the Title Retrieval section for Text Key.
The Piece Call ID key allows Pieces to be retrieved using the Call ID key (see the Title Retrieval section for Call ID Key.
The piece library barcode key allows retrieval of pieces/items by the barcode assigned by the ILS system. This feature is available only for ABLETM 6.4 or higher.
Library Catalog/Circulation
system titles as MARC records are retrieved and processed using the ABLETM Catalog System
(Z-Link) service. See the Z-Link Reference
Guide for documentation on this feature.
AVIAC records are retrieved and
processed using the ABLETM Import (A-Link) service. See the A-Link Reference Guide for documentation on this
feature.
For those keys where Search is allowed (all fields except numeric fields:
Title No, Item No., Job No.), when there is no exact match of the associated
record key, a search is automatically invoked and results are displayed. To invoke Search, the Setup:
User Parameters: Enable List Search must be set.
The searching of multiple Lots is enabled using the Setup: User Parameters: Search All Lots. All Lots are then searched for the specified record when searching by Text or Call Number Keys. (Note that list search must also be enabled.)
For numeric keys, when there
is no exact match, a message stating "record not found" is
displayed. Then the Next or Previous
keys will get the next record with the closest value.
A screen is displayed with the matching records in alphabetical order. The cursor keys and Page-Up (PgUp) and Page-down (PgDn) keys can be used to change the focus to a specific record. Upon double-clicking the record, it is retrieved.
The following rules apply:
(a) If the retrieval key is blank (spaces), then an error
is displayed since at least one character is required.
(b) The user defined required space character can be used
if a trailing space is to be part of the retrieval key. For example, "CO" is different than
"CO " when the space following the CO is a required space character).
(c)
If no records are
found, an error message is displayed.
(d)
If one record is
found, the record is retrieved and displayed.
(e) If multiple records are found, the following
information is displayed for each Title: Title text, Department, Collection,
and Retrieval Key. For example, if the
search was for the CALL key, the Retrieval Key is the Call key.
The Title text for a record is typed in a free form manner, with ABLETM fitting the text to the spine according to automatic text fit rules. When the spine measurements are added at the bindery, ABLETM Bindery performs the final text fitting before embossing.
Each line of the Title text area comprises 5 different areas,
Fnt font identifier
Spc line spacing
Plc text placement (e.g. center, left, right)
Lvl height on the volume
(Title Text) text to emboss and comments
A setting for any of the first four fields (characteristics) is effective on the line that it first appears, and remains in effect for all following lines until a different value is given.
Line breaks (new lines) are specified as follows:
\ (Backslash) System-wide horizontal line break character
User-defined horizontal line break character (e.g. "|") defined in the System Parameters
User-defined vertical line break character defined in the System Parameters
Change in level
For vertical placement: the same level and placement causes a line break
For vertical placements, new horizontal lines (i.e. '\' or the user defined new-line) are processed as spaces within text that is being placed vertically.
A new vertical line starts at the beginning of any line in the ABLETM text area that contains a level. If there is no level, the text is considered a continuation of the text on the previous line in the text area.
The user specified new vertical line character, (Vertical Break Character defined in the Systems Parameters), starts a new vertical line with the same level as the previous vertical line. This is processed the same way as using a separate text line on the text screen with the same vertical placement and level as the previous text line. Multiple vertical line breaks are not condensed to one line break for the GEM and System 3 embossers.
For horizontal placement, line breaks represent the user defined number of levels; i.e., they are processed the same way as using a level number Number of Levels per Line Break (defined in the System Parameters) below the current level.
Levels may be specified as a numeric value or height table code. There must be a level specified for the Title text. The validation is done whenever a Title/Item/Piece is created or updated.
If a numeric level is specified, the bindery uses this level to emboss the text.
If a height table code is entered, the bindery uses a height table to determine the proper level after the spine height is determined. The height table names may be any one to three letter combination of W, X, Y or Z. When a height table code is used it is validated to ensure that the associated placement matches the intended use of the height table code.
Refer to the System Parameters Guide for instructions on constructing the height tables.
.
The font and font characters are validated when a volume is created or updated (e.g. add Item, update Title, etc.). The valid font numbers are those defined in the specific Account record. Each font requires an associated font record. The font characters are validated by checking them against the characters defined in the font record for the specified font.
When subscripts or superscripts are used, the subscript or superscript font must be defined in the original font record.
For the RB7/11, if the subscript or superscript is not defined in the original font record, ABLETM uses the subscript or superscript defined for the substitution font record. The substitution font is defined in the font record. This feature compensates for the RB7/11 problems where a font can only have a subscript or superscript font associated with it, but not both. See the ABLETM System Parameter Document.
The characters in the subscript or superscript font are also verified. Example: a superscript of "12" is specified for font 3. The system verifies that a superscript font can be accessed from font 3. The system also verifies that "1" and "2" are valid superscript characters.
Note: ABLETM assumes that the original font and the substitution font are identical with the exception that one specifies a superscript font and the other, a subscript font.
When a font is entered, the placement is automatically displayed to correspond to the font. When the user changes the font from horizontal to vertical or vertical to horizontal, the placement also changes to correspond to the new font type. The user can overwrite the placement if necessary.
The placement to use for a specific font type (i.e. horizontal, vertical, both) is defined as follows:
The default horizontal placement (the Default Horizontal Placement system parameter defines the default horizontal placement).
A "V" is used for vertical fonts.
The default horizontal placement (the Default Horizontal Placement system parameter) is used if the font is the first one entered by the operator. Font entries, when there is already a font entered on a line above this new entry, will display the placement for the font previously entered. This is done since the placement can not be determined from the font type.
The valid placements are:
Horizontal Placements
|
Code |
Description |
Comment |
|
C |
Center text |
|
|
L |
Left justify (Straight left margin) |
Centers the longest line in the panel and all others are left justified to the longest line. |
|
R |
Right justify (Straight right margin) |
For v3.2, centers longest line in panel and all others are right justified to the longest line |
|
1 |
Right justify |
fixed 1/4 inch from left margin; not valid for System 3 |
|
F |
Front cover, left justified, left side |
|
|
AC |
Front cover, center justified, left side |
System 3 only |
|
AR |
Front cover, right justified, left side |
System 3 only |
|
NC |
Front cover, center justified, right side |
System 3 only |
|
NL |
Front cover, left justified, right side |
System 3 only |
|
NR |
Front cover, right justified, right side |
System 3 only |
|
H |
Front cover, center justified, center |
System 3 only |
|
FL |
Front cover, left justified, center |
System 3 only |
|
FR |
Front cover, right justified, center |
System 3 only |
|
PC |
Back cover, center justified, left side |
System 3 only |
|
PL |
Back cover, left justified, left side |
System 3 only |
|
PR |
Back cover, right justified, left side |
System 3 only |
|
BC |
Back cover, center justified, right side |
System 3 only |
|
BL |
Back cover, left justified, right side |
System 3 only |
|
B |
Back cover, right justified, right side |
System 3 only |
Vertical Placements
|
Code |
Description |
Comment |
|
V |
Vertical |
See note. |
|
3 |
Vertical (Alternate vertical) |
|
|
U |
Up the Spine |
System 3 only |
|
6 |
Alternate Up the Spine |
System 3 only |
Note: All of the vertical placements have expanded meanings.
Allow Top-Aligned Multiple Verticals in the System Parameters is asserted.
the embosser type is not System II
the vertical is a multiple line vertical.
If all of the following criteria are true, a placement of "V" causes the multiple line vertical to be centered around the longest vertical line, and a placement of "3" causes all of the lines of the multiple line vertical to be placed starting at the same level.
The placement must correspond to the font specified; e.g. horizontal fonts can only be used with horizontal placements. The font record contains the type of font definition (horizontal, vertical, both). Refer to the Automatic Placement section.
Any of the one character horizontal or vertical placement codes may contain an “E” in front of it. This specifies that the text should end, and not start, and the specified level number.